AAHA Board Meeting
August 8, 2022

Call to Order
Members in Person:Kip, Michelle, Mark, Justin, Alexander,Chris,Ron, Josh
Absent Member – Marta (vacation out of the country)
Members by Phone:None
Others Present – Ryan McCormick, Bobby Fabris, Liz Leckemby, Tim Mitchell
Zoom Call Participants- over 40 people
Announcement of quorum:Yes and the meeting was called to order by President Kip Cole

Welcome to the board members and guests by Kip Cole:

Old Business:
• Our Executive Hockey Director’s contract has expired and renewal will be discussed with Alexander Taulien in the coming days. Because of schedule conflicts, the existing contract has not been negotiated. A meeting will be held on Thursday August 11, at 6:00 to discuss.

New Business/Committee Reports:
President:
• Reminder: Leveling tournament in Huntsville August 20-21, 2022
o We are going to have 20 teams at the leveling tournament, biggest group ever.
• Thank you to all of the parents and players who attended our first Preseason Kickoff Party.
• Thank you to our 2 new corporate sponsors Baker Camp Arnold Capital Management and Mas Mutual for their generous donations. The money has been committed to team jerseys, nets/equipment, and the new website. Bobby and Liz questioned the funds being used for the purchase of nets and asked why the rink is not responsible for that and if SAHA was providing any grant money. Kip responded that he will look into that with SAHA.
• Vice President position. Concerns, discussion and next steps. Several parents in the organization have voiced concerns verbally and in writing about the office of Vice President since the last board meeting. Board President discussed these concerns with the Vice President last week. A motion was made by the Secretary and a second was made by the Registrar to vote on removal of the Vice President for lack of confidence. The Vice President was given two minutes to respond to the issues and an additional eight minutes was given to anyone else present or on the zoom call to respond to the issues. The Vice President voiced her opinion of the issues. The EHD and one guest questioned the voting procedure and the eligibility of board members to vote. The eligibility of the voting board members were confirmed by the current bylaws. One guest asked if the bylaws have been edited in any way since the new board members have taken office. The answer is no. After the ten total minutes for discussion, the President requested a ballot vote to respect the sensitivity of this situation and asked that voting members write “Yes” for removal and “No” for not to remove. The votes were read to the members and others present by the President and recorded by the Secretary. A total of eight votes were cast, six yes votes and two no votes. All eligible voting members of the board according to the current bylaws that were present did cast a vote. The Vice President was removed from office. The board and the guests present and via zoom meeting were asked to submit nominations to the board for a candidate to be appointed by the board to fullfill the role of Vice President for the remainder of the term ending in March 2023. The board requested that all nominations be sent to Mike Jeffries Registar by close of business on Thursday, August 11, 2022.

Vice President:

Executive Hockey Director:Off ice skills registration is moving forward not affiliated with the Bulls organization. Since we did not have a contract with the EHD, the program was advertised and will take registration independently of the Bulls organization. The EHD also questioned roles and responsibilities of Board members.

Coach In Chief: The pro Bulls goalies Austin Lotz and Hayden Stewart will be will be Goalie Consultants for the upcoming season and Goalie skills sessions have been planned for Thursdays in September. There will also be a Goalie clinic on September 24 and 25.

Treasurer:Not Present (vacation)

Registrar:
• Update on team registration:10u, 12u and 14u Rosters have been submitted to USA Hockey. Working with Will Stoddard (16u Team manager) to get players USA Hockey numbers for submittal.
o Coach/Manager Background Checks – Still missing some

Informatics:
• Update on the new Website- Up and running

Travel Coordinator:
• Hotel was booked for the upcoming Leveling Tournament in Huntsville.- Blitz weekend rates have been negotiated at two Pelham hotels. Marriott Residence Inn and Sleep Inn

Secretary:

Pelham Hockey Director:
• Front entrance to PCC is closed for construction. Side entrances are open.
• Concert Dates impacting traffic and parking around the complex:
o Friday August 12, 2022 Cody Jinks
o Thursday August 18, 2022 Luke Bryan
o Wednesday August 31, 2022 OneRepublic
o Thursday September 1, 2022 KoRn x Evanescence
o Friday September 2, 2022 The Doobie Brothers

Other Business- open discussion: August 13 Girls try Hockey for Free
Tim Mitchell asked about assistant coaches compensation, we answered that we needed to check on the amount with Marta when she returns.
Guest Speakers: Ryan McCormick gave a Thunder update and answered our questions about nationally bound eligibility. By forming this co-op with Huntsville our organization is not eligible for Nationals. We have requested additional information and will keep looking further into the matter.

Adjournment

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